Employment Type
Full-time
Job Location
Kalamazoo
Department/Group

Administration

Reports To

Chief Operating Officer (COO)

Travel Required

Occasional, 10 counties

Date posted
January 10, 2020
PDF Export
Position title
Administration & Events Specialist
Description

Job Purpose

The Administration and Events Specialist coordinates the execution of our largest annual fundraiser and is responsible for most aspects of agency marketing and social media presence. Staff person also assists COO with complex projects, both ad hoc and repetitive. Other responsibilities include use of donor management software and our e-blast system. Position will serve as go-to person in the organization for maximizing the use of the Microsoft Office Suite to improve efficiency and productivity.

Responsibilities

Duties and Responsibilities

The COO assigns duties to specific team members based on skills, experience, interests, and timing. Those assignments may change as our team develops and the needs of the organization change. The following is a list of the major projects and responsibilities of the Administration & Events Specialist. Other projects, both ongoing and one-time, will be assigned.

  • Serve as lead team member for the annual Dining Out For Life fundraising event. Responsible for all aspects of volunteers and restaurants. Ultimate goal is coordination of the entire event.
  • Assist with other small fundraisers
  • Create a comprehensive holiday fundraising campaign to include mail, email and social media
  • Conduct marketing efforts for the agency via social media, website, e-blasts, etc.
  • Ensure that our website and print collateral are effective, accurate, and have a current “look”
  • Provide outreach to donors and other stakeholders via social media and email
  • Assist in the document you job processes in the administrative procedures document
  • Support the CEO on administrative needs for the Board of Directors
  • Responsible for paper and electronic retention of grants and related paperwork
  • Assist with research and development of new programs as assigned
  • Serve as backup to all other members of the administrative team
  • Other duties as assigned
Qualifications

Skills and Qualifications

Proven Knowledge, Skills and Abilities in following areas:

  • Associate’s degree in business or office administration or two to four years of project-based administrative experience
  • Proven skill in office administration and event planning and execution
  • Organization and time management skills – the ability to juggle competing priorities, keep track of work and drive projects to completion
  • Critical thinking and decision-making skills — the ability to interpret, and create and implement solutions for a wide variety of business concerns
  • Project management experience from initial concept development to completion
  • High degree of skill and experience using the Microsoft Office Suite, including Word, Excel, PowerPoint and Publisher
  • Experience using Adobe Professional Suite for document and fillable forms development
  • Be an outstanding team member by being an active participant, putting team objectives above your own and taking the initiative to complete tasks without being asked
  • Excellent interpersonal skills
  • Analytical and problem solving skills
  • Must possess a valid drivers’ license and have access to licensed, insured transportation available during all regular working hours

Abilities

  • Demonstrate tact, initiative and sound judgment under challenging circumstances;
  • Work well with people of diverse social, cultural and economic backgrounds
  • Maintain strict confidentiality
  • Maintain complete and accurate reports and records
  • Establish and maintain effective working relationships with clients, employees, other agencies and the public
  • Communicate effectively verbally and in writing

The above statements are intended to describe the general nature and level of work being performed in this role. They are not intended to be an exhaustive list of all responsibilities and activities required of this position.

Position: Administration & Events Specialist

Thank you for submitting your application. We will contact you shortly!